1. General provisions:
1.1. SIA Paul Mason Properties (IKEA Latvija), reg.no 50103951541, registered office at Ropažu nov., Stopiņu parish, Ulbroka, Biķeru Street 2, LV- 1079 (hereinafter - the Organizer) rules for the project " Christmas makeover with IKEA for Business", (hereinafter - the Project) on the "ikea.lv" portal.
1.2. The application and selection rules (hereinafter - the Rules) govern the conditions of participation for the purposes of project organisation, selection and determination of winners.
1.3. These Terms and Conditions are binding and must be observed by all participants who submit an application form and/or are admitted to participate in the Project (hereinafter - the Participant). If the Member wishes to apply for participation in the Project, then registration is mandatory. All Participants voluntarily and accurately fill in the application form (hereinafter - the Questionnaire), also agreeing to the Project Rules.
1.4. The Organizer shall not be liable for the costs and/or losses of the Participants related to participation in the Project.
1.5. The Organizer will store the data of the questionnaire until December 22, 2024, after which the data will be deleted.
1.6. Each Participant undertakes to participate in the Project in an honest manner and not to influence its result with specialized software or in any other fraudulent manner.
1.7. Organizer reserves the right to change the terms and conditions and/or exclude from the Project unscrupulous Participants or Participants who have tried to influence the result of the Project by any means, specialized software or in any other fraudulent way. If Organizer records any fraudulent interference with the Project, including on suspicion, the material sent by the Participant may be deleted and will not participate in the further fight for the prize.
1.8. If the process of filling in the Questionnaire is interrupted for any reason (internet connection failures, technical problems with the browser or device, the Participant goes to another page during the completion of the Project Questionnaire, a call is received on the smartphone, etc. reasons) the participant must start the application anew. The Project Organizer is not responsible for the above-mentioned circumstances of termination of the application.
1.9. By applying for participation in the Project, the Participant confirms that he has read these terms and agrees that:
1.9.1. The Participant owns the right to the submitted material (video and information provided in writing), granting the Organizer a non-exclusive right, free of charge or any other compensation, to transmit, adapt or otherwise process and publish the submitted material on the Organizer's website https://www.ikea.lv/, as well as on the Organizer's social channels (Facebook, Instagram, etc.) for the creation and promotion of Internet content, as well as for the provision of archival materials;
1.9.2. In case of winning, the Participant grants the right, free of charge or any other compensation, to use the filmed and photographed material (including fragments thereof) for the purposes of advertising and marketing of the Project on the channels, broadcasts and public announcements specified in Clause 1.9.1 for an unlimited period of time and in the number and place, without a separate notice and/or agreement of the Organizer with the Participant (also applicable to third parties depicted in the submitted material).
2. About the Project, selection and prize:
2.1. Application form address: https://www.ikea.lv/lv/uzbur-ziemassvetkus-darbavieta-ar-ikea-uznemumiem
2.2. The essence of the project: In the run-up to Christmas, the team of IKEA's Business Client Department wants to make a special surprise for companies by decorating the 1 (one) workplace space announced in the Project. A total of two winners will be determined - companies that will receive a Christmas furnishing in the announced room for the prize. The organizer of the project can choose several winners.
2.3. The project will take place from 23.10.2024 to 22.12.2024.
2.4. The project will take place in several stages:
2.4.1. Application phase from 23.10.2024 to 01.11.2024 at 01.11.2024 23:59.
2.4.2. Selection phase and determination of candidates for round 2: 04.11.2024 – 08.11.2024.
2.4.3. Stage of planning and implementation of changes: 11.11.2024 – 30.11.2024.
2.4.4. Final stage - implementation of changes and publication of results: 30.11.2024 – 10.12.2024.
2.5. Selection of participants:
2.5.1. All Participants will be evaluated by the Project Organizer at its discretion, taking into account the following selection criteria:
2.5.1.1. The relevance of the story announced by the participant to the public;
2.5.1.2. The need for emotional transformation;
2.5.1.3. The participant's motivation for the transformation of the premises;
2.5.1.4. The technical condition of the room announced for the transformation, the quadrature and the feasibility of the interior furnishings to be carried out within the deadlines and within the budget specified in the Project.
2.5.2. From the Participants who have correctly and understandably filled in the application form for participation in the Project, will have provided all the necessary information, the Organizer and the Partner will select those who will participate in the second round of selection. Participants for the Second Selection Round will be selected until November 8, 2024. The time limit may be extended only if it is notified in writing.
2.5.3. The Organizer will contact the Participants selected for the second selection round of the Project separately using the contact information provided in the questionnaire.
2.5.4. If necessary, meetings may be held with the Participants who will enter the second selection round of the Project for viewing the premises, in which the Project Organizer will participate.
2.5.5. The Organizer will contact the 2 (two) selected Participants about participation in the final round of the Project (interior decoration and final result photography, filming), arranging all the necessary documentation on the project implementation conditions with the Participant. The first letter of the winners' name and surname will be published at the Project address:
https://www.ikea.lv/lv/uzbur-ziemassvetkus-darbavieta-ar-ikea-uznemumiem
2.6. Prize:
2.6.1. Interior decoration in the Christmas mood in the room announced by the project. A total of two (2) winners will be selected, who will receive a decoration of the room with IKEA interior items, excluding repairs, replacement or dismantling of existing furniture.
2.6.2. The prize is provided by the Organizer.
2.6.3. If the Participant - Winner cannot be contacted using the contact details specified in the questionnaire or the winner does not respond to the Organizer within 7 days after receiving information about the withdrawal conditions, the winner loses the right to the prize and another winner is determined, according to the rules.
2.6.4. Employees of the Organizer, family members of employees, service providers involved in the organization of this Project and their family members cannot participate in the activity.
3. Requirements for participants:
3.1. The applicant for the application form must be at least 18 years old.
3.2. The use of all data also related to children, including photo and video materials, requires the consent of parents or legal representatives. If the application form is filled in by parents or legal representatives, such consent is deemed to have been given.
3.3. To apply for participation in the Project, you do not have to pay anything and you do not need to buy anything.
3.4. When registering for participation in the Project, the Participant must indicate in the questionnaire:
3.4.1. Your name, surname, phone number, e-mail address;
3.4.2. The name of the workplace (which you want to apply for a Christmas makeover) and the address of the place of work (city and street) and the registration number of the company;
3.4.3. Indicate the workplace space you want to apply for and what is the reason for the Christmas transformation (indicate the size of the room, the function of use, the number and size of windows and your thoughts on what the room should look like after the transformation);
3.4.4. As well as submit video link (maximum 1min, good quality video) with the announced space.
3.4.5. An answer should be given about the readiness to engage in communication about interior planning, as well as implementation processes.
3.4.6. If desired, other information may also be provided.
3.5. The received information and data will be processed for the purposes of project organization, implementation, announcement of winners and marketing communication.
3.6. In cases where the Member fills in the questionnaire on behalf of another person (or another person is visible in the material sent by him/her), he/she undertakes to inform the person about the provisions of these Terms and Conditions and assumes full responsibility, including material, towards the person whose data and/or privacy information has been provided, as well as undertakes to cover all losses to the Organizer.
3.7. All entries must meet the following requirements (applications that, in the opinion of the Organizer, violate the following rules will not be taken into account):
3.7.1. applications must NOT contain material with clearly sexual, vulgar or pornographic content or depicting violence, mutilation, discrimination, unlawful acts, threats, profanity or harassment;
3.7.2. applications must NOT contain material containing computer viruses or other types of software that could interfere with, restrict the operation of communication networks;
3.7.3. Applications must NOT contain materials related to third parties (including friends or minors who have not obtained the consent of their respective parents or legal representatives) who have not expressly authorized the Participant to use their images or data in the Application for this Project.
4. Personal data processing rules:
4.1. Data Processing Rules Available
www.ikea.lv/lv/ Privacy Disclaimers for companies, Clause 1.19., details: https://www.ikea.lv/lv/privacy-policy
4.1.1. By participating in the Project, the Participant is informed and agrees that for the purposes of project administration, t.sk, announcement of the winners and presentation of the prize, as well as promotion of the Project: The Organizer processes the personal data of the Members (name, surname, e-mail address, telephone number) during the Project and 1 month after the Project.
4.1.2. The first letter of his/her name and surname may be published on the Organizer's channels www.ikea.lv and IKEA Latvia on social networks, in case the status of the Project winner has been obtained.
4.2. In the event that the Organizer receives any claims regarding the implemented Project, the Organizer processes the Member's personal data on the basis of the legitimate interests of the Organizer for the purpose of raising, implementing legal claims and defending against them.
4.3. The Organizer is not responsible for the content and form of submission of the information submitted by the Participants. Information disclosed about a Member, if the relevant information is provided by the Member, is not considered a violation of personal privacy.
4.4. The personal data of the winners may be used for the purposes of project administration, t.sk, announcement of the winners and presentation of the prize, as well as for the purpose of promoting the Project and other marketing activities:
4.4.1. The Organizer - as an independent data controller processes the personal data of the Participants for the purposes of determining the winner.
4.4.2. For this purpose, the following personal data are processed: name, phone number, as well as other data submitted in the Winners' Questionnaire – for example, the type of room applied for the transformation, information about why transformations are needed, what are the functions of the room, what is missing in it, video.
4.4.3. You can find out more about how the Organizer processes personal data for this purpose, how long the data is stored, contact details and other information in paragraph 1.19 of the IKEA Latvia Privacy Policy (link to the Privacy Policy:
https://www.ikea.lv/lv/privacy-policy).
4.5. When issuing the prize, the identity of the Project winner will be verified and in case of discrepancies, its issuance will be canceled.
4.6. In case of any questions regarding the processing of personal data, contact the Organizer -SIA Paul Mason Properties, registration number 50103951541, legal address: Biķeru Street 2, Ulbroka, Stopiņi parish, Ropaži district, LV-1079, Latvia, phone number: +371 63301000, e-mail address:
info@IKEA.lv.